Project Planning and Project Management
A project plan is the foundation of any project. It defines the project scope, sets deadlines, and outlines major risks or obstacles you may face. It’s also where you establish your budget, resources, and who will do what. A project plan also makes it possible to measure progress, set up communication plans and more.
Project management is the process of leading a project team to achieve all aspects of a project within its scope and deadline. Project managers use their skills, knowledge, and experience to manage the project. This is a critical skill because it allows the project manager to focus on driving the project toward success and away from failure, and it gives them the power to make the best decisions.
During the project planning phase, the project manager must take into account all stakeholders’ needs and expectations. Stakeholders’ needs should be prioritized so that the resulting project goals align with the underlying desired benefits of the project. To do this, look beyond the stated needs of each stakeholder to find out what they really want to accomplish through the project.
Another important step in the project planning phase is to identify risks and develop a risk management strategy. Managing risks is essential for a project’s success because they can often lead to delays or even derail the entire project. This includes considering the likelihood of each type of risk, its impact, and the steps you can take to prevent it from occurring or limit its effect.
The next step is to create a project schedule and set up milestones to ensure the project delivers its deliverables by its end date. Including details like who’s responsible for each task, how long tasks will take to complete, and when they should be started and completed by is vital. It’s also a good idea to include hourly estimates for each task, which helps manage workloads and track overages more accurately.
Once the project schedule is finalized, the project manager can assign the necessary resources to each task. This can be based on a number of factors, including whether the work will be performed by team members or contractors, how many hours each person has available to work each week, and the skill level of each individual. It’s also a good idea for the project manager to consider any potential dependencies or constraints when assigning resources, so that the project can run smoothly.
Finally, a communication plan should be established, detailing how the project manager will communicate updates to stakeholders and when they will occur. Having a clear communication plan can help the project manager avoid miscommunication and keep everyone updated without overwhelming them with excessive emails or meetings.
To do this, make sure all the information pertaining to the project is housed in one central location, like a collaboration tool, where all team members can easily access and share it. This will make it easier for the project manager to monitor and evaluate project performance.